How to Prevent Unwanted Recordings in Zoom Meetings with Confidential Information

Are you concerned about the security of your confidential information during Zoom meetings? If so, this article will guide you on how to prevent unwanted recordings in Zoom meetings.

Firstly, it's essential to understand that Microsoft Outlook has add-ins for Zoom, making it easy to schedule meetings on your Wayne State calendar. To get started, simply download Zoom on your computer and smart devices, including smartphones and tablets.

To ensure the security of your confidential information, it's crucial to prevent unwanted recordings during Zoom meetings. Here are some simple steps you can follow:

1. Add the Zoom meeting add-in to Outlook: If you haven't already done so, you can easily add the Zoom meeting add-in to your Microsoft Outlook account. This will allow you to schedule Zoom meetings directly from your calendar.

2. Download and set up Zoom on your device: To begin using Zoom, download and set up the application on your computer or mobile device. You can do this by visiting the official Zoom website and following the installation instructions.

3. Upgrade to a Wayne State Zoom license: If you have created a free Zoom account, you may want to consider upgrading to the Wayne State license for additional features and improved security.

4. Create a Zoom account using the Wayne State license: To create a Zoom account using the Wayne State license, simply follow these steps: .

5. Understand the differences between Zoom and Microsoft Teams: Before choosing which platform to use for your meetings, it's essential to understand the differences between Zoom and Microsoft Teams.

When joining a meeting, you may notice that some features are disabled by the host. This is normal, and you can still participate in the meeting effectively.

Tips for Participating in Zoom Meetings

To get the most out of your Zoom meetings, here are some tips and tricks to keep in mind:

* Joining a meeting: When joining a meeting, make sure to mute your microphone until you're ready to speak.

* Attending controls in a meeting: As an attendee, you can use the following features:

+ Mute/Unmute: Turn your microphone on or off

+ Video On/Off: Enable or disable video streaming

+ Chat: Send private messages to other attendees

* Push-to-Talk: If you're using a smartphone or tablet, you can enable push-to-talk for hands-free communication.

Tips for Hosting Zoom Meetings

As the host of a Zoom meeting, here are some additional tips and tricks to keep in mind:

* Active participants only: To prevent unnecessary distractions during your meetings, encourage active participation from attendees.

* Prevent Zoombombing: Unfortunately, Zoombombing has become a common practice. To prevent it, ensure that you're hosting secure meetings with the following settings:

+ Require passwords

+ Enable waiting rooms

+ Restrict screen sharing

By following these simple tips and tricks, you can ensure the security of your confidential information during Zoom meetings and keep your discussions private.

For more information on using Zoom in Canvas courses for faculty, please visit .

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